[April 15, 2018] Early in my military career I learned about being brief and to the point. “Don’t waste people’s time,” was said about as often as we cleaned our rifles. I’m always looking for leadership methods I can put into my personal toolbox and the standup meeting is one of them.
Also called morning roll-call or daily scrum, the standup meeting is exactly that; a short, 5 to 15-minute meeting where everyone must stand as a reminder to keep things short and to-the-point. I found that when done correctly, it can be both productive and efficient in getting information out and tasks prioritized and assigned to the right team.
There are right and wrong ways to run a standup meeting and perhaps they get a bad rap because leaders don’t run them correctly. Besides standing up, here are five ways to make it work:
- The meeting time and location is planned around the team.
- The meeting venue is prepared with visual information (e.g., charts, graphs).
- Everyone is prepared to give a short brief on what they’ve done, what they’re working on, and what is getting in their way from doing their job.
- It is a team effort with all involved.
- Someone takes notes and that is transmitted ASAP to all participants.
Here are four things that are unacceptable to have an effective standup meeting:
- Waiting for team members to show up; it always starts at a set time.
- Letting people hog the time and ramble on too much.
- It becomes a chitchat session to impress the boss.
- Introduces new ideas unexpectedly; this is not the meeting to deal with them.
The standup meeting is just a tool, albeit a valuable one, but is not the only tool to communicate with the team.
[Note:] I have a small mini-series on Leadership Toolboxes here at theLeaderMaker.com.
- The SWOT Analysis – http://www.theleadermaker.com/leadership-toolbox-swot-analysis/
- The Planning Cell – http://www.theleadermaker.com/leadership-toolbox-planning-cell/
- Investigations – http://www.theleadermaker.com/leadership-toolbox-investigations/
- The Stand-down – http://www.theleadermaker.com/leadership-toolbox-stand/
- Rehearsals – http://www.theleadermaker.com/leadership-toolbox-rehearsals/
- After-Action Reviews – http://www.theleadermaker.com/leadership-toolbox-action-reviews/
- Terms of Reference – http://www.theleadermaker.com/leadership-toolbox-terms-reference/
- Leadership Conferences – http://www.theleadermaker.com/leadership-toolbox-leader-conferences/
- Targeted Indicators – http://www.theleadermaker.com/leadership-toolbox-indicators/
- Keeping Things Simple – http://www.theleadermaker.com/leadership-toolbox-keeping-things-simple/
- Leader Courses – http://www.theleadermaker.com/leadership-toolbox-leader-courses/
- Email and Texting – http://www.theleadermaker.com/leadership-toolbox-email-and-texting/
- Awards – http://www.theleadermaker.com/leadership-toolbox-awards/
- Personal Coaching – http://www.theleadermaker.com/leadership-toolbox-personal-coaching/
- Formal Evaluations – http://www.theleadermaker.com/leadership-toolbox-formal-evaluations/