Time Management Techniques for Executive Leadership

By | April 9, 2019

[April 9, 2019] A CEO’s work is never done.

According to a 12-year study, CEOs and other executives tend to work on average 9.7 hours on weekdays, 3.9 hours during their weekend days, and approximately 2.5 hours on average daily while on their vacations.

Making crucial decisions, as well as managing and streamlining the workflow, needs executive’s continuous presence, meaning that their time is their most valuable asset.

It’s evident that time plays an important role in their line of work, which is why it needs to be handled properly.

The right time management techniques can be a make-it-or-break-it factor when it comes to the performance and productivity of company leaders.

The Eisenhower Matrix

One of the best-known time management tactics starts with marking your tasks based on how important and urgent they are.

Senior Leadership

Source: wikipedia.org, CC

They need to be listed in one of the four quadrants, the first of which should contain the tasks that are important and urgent, meaning that they should be done immediately.

The second quadrant is for the tasks which are important but not urgent, that is, those that don’t have to be addressed right away.

The third quadrant contains the tasks which are urgent but not important, and which can be delegated to your employees.

The tasks that fit into the fourth quadrant, that is the “not important and not urgent box”, can be eliminated whatsoever.

Knowing Your Prime Time

Determining your biological prime time during which you can get the job done efficiently and effectively is a great technique for every leader.

Monitor your work activity for a few weeks and try to identify during which work hours your energy levels peak and try to organize your activities accordingly.

Although it’s not always possible to use this technique as some meetings and obligations will require you to deal with them as you go along, you can greatly benefit from scheduling your important tasks for your most productive hours, as well as leaving the less important stuff such as email correspondence or telephone calls for the low energy ones.

Keeping a Productivity Journal

A productivity journal is a great tool which can help leaders to list their to-dos and keep track of the time needed to finish the tasks.

In addition to keeping a productivity journal, you could also use a free time card calculator to plan your own activities, monitor and manage the activities of your employees, as well as calculate pay and earnings.

Reassessing the Meetings

The same study has shown that the average CEO spends 72% of their time in meetings.

That means they sit in approximately 37 meetings every week instead of saving their energy and focusing on more important things such as dealing with the matters related to investors or customers.

If your meetings don’t have a precise agenda, then they’re nothing but huge time eaters.

Some of the staff meetings can easily be replaced by team management tools, which leave everyone the space to organize according to their own workflow, and still get all the information and feedback they need.

Try out some of these techniques and give your productivity a boost.

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Author: Marko Maric

Marko Maric is a marketing manager and a blogger. He frequently covers topics on business, marketing, and productivity. Follow him on Twitter @mmmaric (https://twitter.com/mmmaric).

15 thoughts on “Time Management Techniques for Executive Leadership

  1. Scotty Bush

    Thanks Marko. Yes, a leader’s work is never done but the lesson is to not let “work” overwhelm you or you become less effective.

    1. Marko Maric

      Thanks, Scotty. Exactly, if you as a manager want to tackle everything at all times, you can, no problem. The harder thing is not getting too involved in every detail and to learn to delegate and trust your subordinates.

  2. Kenny Foster

    Mr. Maric, well done! Keep up the good work. Is there another place we can go for more of your articles?

    1. Marko Maric

      Thank you for the kind words, Kenny. I mostly blog on various websites, but tend to share my articles on Twitter, at @mmmaric.

  3. Tony B. Custer

    My best time to get things done is in the morning. I get to work early, check my emails, write letters, jot down the main items I will do that day (i.e., planning), and think a little about how I can insure I’m meeting the vision I established. Later in the day (I’ll be getting tired out at about 10 hours into the workday) I’m mostly functioning on brute strength.

    1. Otto Z. Zuckermann

      I think you have a good system … similar to how I do it. What you cannot do is allow yourself to be distracted during the day, so get the small stuff (that requires some undisturbed thinking) out of the way.

  4. Nick Lighthouse

    Loved the article. We have a number of guest articles and your post today was certainly among one of the better.

  5. Maureen S. Sullivan

    Marko, well done. Yes, a “leader’s” work is truly never done! Frame it!

    1. Marko Maric

      Yes, but making a good system and smart delegation can cut you some slack. Not everybody wants that, though.

  6. Albert Ayer

    Good article and some great stats. Thanks. I was shocked to read in your article that 72% of a CEO’s time is in meetings. That sounds way too much for them to get anything done.

    1. Gil Johnson

      I agree, too much time in meetings. I would think that senior leaders could think up something better to do with their valuable time.

    2. Marko Maric

      The problem is that meetings are oftentimes not productive and to the point, so the great amount of time is wasted.

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