[April 9, 2019] A CEO’s work is never done.
According to a 12-year study, CEOs and other executives tend to work on average 9.7 hours on weekdays, 3.9 hours during their weekend days, and approximately 2.5 hours on average daily while on their vacations.
Making crucial decisions, as well as managing and streamlining the workflow, needs executive’s continuous presence, meaning that their time is their most valuable asset.
It’s evident that time plays an important role in their line of work, which is why it needs to be handled properly.
The right time management techniques can be a make-it-or-break-it factor when it comes to the performance and productivity of company leaders.
The Eisenhower Matrix
One of the best-known time management tactics starts with marking your tasks based on how important and urgent they are.
They need to be listed in one of the four quadrants, the first of which should contain the tasks that are important and urgent, meaning that they should be done immediately.
The second quadrant is for the tasks which are important but not urgent, that is, those that don’t have to be addressed right away.
The third quadrant contains the tasks which are urgent but not important, and which can be delegated to your employees.
The tasks that fit into the fourth quadrant, that is the “not important and not urgent box”, can be eliminated whatsoever.
Knowing Your Prime Time
Determining your biological prime time during which you can get the job done efficiently and effectively is a great technique for every leader.
Monitor your work activity for a few weeks and try to identify during which work hours your energy levels peak and try to organize your activities accordingly.
Although it’s not always possible to use this technique as some meetings and obligations will require you to deal with them as you go along, you can greatly benefit from scheduling your important tasks for your most productive hours, as well as leaving the less important stuff such as email correspondence or telephone calls for the low energy ones.
Keeping a Productivity Journal
A productivity journal is a great tool which can help leaders to list their to-dos and keep track of the time needed to finish the tasks.
In addition to keeping a productivity journal, you could also use a free time card calculator to plan your own activities, monitor and manage the activities of your employees, as well as calculate pay and earnings.
Reassessing the Meetings
The same study has shown that the average CEO spends 72% of their time in meetings.
That means they sit in approximately 37 meetings every week instead of saving their energy and focusing on more important things such as dealing with the matters related to investors or customers.
If your meetings don’t have a precise agenda, then they’re nothing but huge time eaters.
Some of the staff meetings can easily be replaced by team management tools, which leave everyone the space to organize according to their own workflow, and still get all the information and feedback they need.
Try out some of these techniques and give your productivity a boost.